- Write to your own senators or representatives. Letters sent to other members will end up on the desk of members from your state.
- Write at the proper time, when a bill is being discussed in committee or on the floor.
- Use your own words and your own stationery. Avoid signing and sending a form on mimeographed letter.
- Don’t be a pen pal. Don’t try to instruct the representative or senator on every issue that comes up.
- Whenever possible, identify all bills by their number.
- If possible, include pertinent editorials from local papers.
- Be constructive. If a bill deals with a problem you admit exists but you believe the bill is wrong approach, tell what you think is the right approach.
- If you have expert knowledge or wide experience in particular areas, share it with the member. Don’t pretend to wield vast political influence.
- Write to the member when he does something of which you approve. A note of appreciation will make him remember you more favorably the next time.
- Feel free to write when you have a question or problem dealing with procedures of governmental departments.
- Be brief, write legibly, and be sure to use the proper form of address. Feminine forms of address should be substituted, when appropriate.
Correct Form for Letters to Public Officials
The White House
Washington, D.C. 20500
Dear Mr. President:
Very respectfully yours,
The Vice President
Old Executive Office Bldg.
17th St. & Pennsylvania Av N W
Washington, D. C. 20510
Dear Mr. Vice President:
United State Senate
Washington, D.C. 20510
House of Representatives
Washington, D.C. 20515
Dear Mr. ______________
Member of the Cabinet
The Secretary of____________
Washington, D.C. 20520
Dear Mr. Secretary: